Taking proactive measures for efficient delivery

Periodic review to inculcate a 360 ° view of every situation in a project

This review process occurs within different time frames based on project criticality and complexity. The aim is to review key deliverables, team alignment, and everything that effect timely and effective delivery of project.

For any project to sustain in a predictive way to ensure the core 3 triangles of scope, time and budget remains predicted, there must be a structure to see beyond numbers. Unlike many others – we don’t just look at numbers.
The aim of the review is to measure to the “Completeness” and the Experience.

To do so, we involve key stakeholders who drive the project as well as some of the neutral but well experienced members from other teams to take a look at the results and alleviate the project situation to a greater satisfaction level.

Everybody has their own side of picture

Hard to find objectivity in different situations

Stakeholder ownership changes over a time

What client thinks?

• Start is too slow
• Miscommunication
• My team is too inexperienced!
• Indecisive Milestones
• Dissatisfaction
• Nobody cares!

What’s the reality?

• Lack of 100% understanding
• Knowing only a tip of the iceberg
• Slower feedbacks / approvals
• Unknown priorities at client’s end
• Just doing it as a tasks (actually a lot of clients expects us to do so :))

100% transparent sharing of facts and current situation

Review Efforts, and Project Delivery Milestones

Review immediate forecast, plan and known risks that might just arrive.

Identify Internal & External Risks Elements

With clients involved in such an evaluation, the team can also get to know some of the risks from client end too which generally are not shared initially.

To Ensure projects are on track and schedule

Planning based on current situation is more relevant than a plan that set from day 1 of the project – allowing adaptability and practical approach.

Ensure entire development cycle is smooth

By ensuring the engineers and designers are the team on the ground, and when they have predictive results to produce, the quality becomes better.

Scheduling

Review meetings are NEVER ad-hoc. They’re always scheduled in advance and stakeholders are sent calendar invite well before the meeting occurs.

• Shared calendar with all key stakeholders
• Planned intimation of review session
• Prior notifications
• Summary of past review action items

Review Presentation

A review presentation by a Project Manager or Scrum Master at Gevelopers keeps a stable presentation with most up to date information.

• Current State of the project
• Current stage of development
• Known Risks
• Dependencies
• Ask for recommendations

Reviewer Findings

A project reviewer – either client or a neutral reviewer has to submit their findings with a form to ensure they are captured and turned into action items.

• Overall feedback about team, and their way of working
• Your suggestions to improve the deliverables
• How we can make these presentations more productive and efficient

Moderator Review

A neutral moderator keeps an eye on if the meeting is executed properly and also jots down his/her findings in an evaluation form which is captured.

• Ensure review is done properly
• Done with appropriate detail about project
• Incorporating your feedback into deliverables
• Improve presentations based on your feedback

What Gevelopers Does?

• Not a usual discussion that you do every day with team
• More than short term goal setting
• Affects overall deliverables
• Gives clear picture of broader goals than just a set of routine tasks

What Client’s Need to Do?

• 1 hour every month
• Proactive suggestions
• Open mindset
• Stronger collaboration